SELECTMEN’S MINUTES

AUGUST 11, 2003

 

Chairman Perkins called the meeting to order at 7:00 PM.

Selectman Wiksten, Selectman Eayrs, and Selectwoman Brunelle were present.

Selectman Rogers was absent.

 

SELECTMEN’S MINUTES

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To accept the Minutes of July 28, 2003.

Unanimous Vote.

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To accept the Executive Minutes of July 28, 2003.

Unanimous Vote.

HEARINGS, MEETINGS & LICENSES

Hearing – Request for Class II License – L.D. Auto Sales – 254 Wood Street

Chairman Perkins read the following: "The Middleborough Board of Selectmen will hold a public hearing on Monday, August 11, 2003 at 7:05 PM in the Selectmen’s Meeting Room at the Town Hall, 10 Nickerson Avenue, for the purpose of discussing an application filed by L. D. Auto Sales, for a Class II License for the premises located at 254 Wood Street, Middleboro, MA (Assessors Map 052 Lot 5842). Anyone desiring to be heard on this matter should appear at the time and place designated." The hearing was opened.

Mr. Healey explained that this was a "replacement license". The applicants wife, who recently passed away, had previously obtained the Class II License. He said there have been no problems in the past, and recommended approval.

Hearing no further comments, Chairman Perkins closed the hearing.

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To issue a Class II License to L.D. Auto Sales, 254 Wood Street, Assessors Map 052 Lot 5842, subject to the following:

One car limit

Car to be parked on driveway in bermed area

Hours: 8:00 AM to 8:00 PM Monday – Saturday

Unanimous Vote.

Hearing – Request to Relocate Pole (15A) – Middleborough Gas & Electric Department and Verizon – South Main Street

Chairman Perkins read the following: "A hearing will be held in the Selectmen’s Meeting Room at the Town Hall, 10 Nickerson Avenue, Middleborough, MA on Monday, August 11, 2003 at 7:20 PM, for the purpose of discussing the petition filed by the Middleborough Gas & Electric Department and Verizon New England, Inc., to relocate one pole (15A) on South Main Street. This petition is necessary to relocate an aerial service which crosses a playground area located in the front yard. Anyone desiring to be heard on this matter should appear at the time and place designated." The hearing was opened.

Bill Taylor, Manager of the Electric Division, explained that the request as made by James Reilly, 87 South Main Street, to move an aerial service which now extends over a newly installed playground in the front yard.

Hearing no further comments, Chairman Perkins closed the hearing.

Upon motion by Selectman Eayrs and seconded by Selectman Wiksten, the Board

VOTED: To approve the request made by the Middleborough Gas & Electric Department and Verizon New England, Inc., to relocate one pole (15A) on South Main Street to relocate an aerial service which crosses a playground area located in the front yard.

Unanimous Vote.

NEW BUSINESS

Update on Budget FY’04

(See Town Manager’s Report)

Request to Approve & Sign Septic Betterment – Wilson – 545 Wareham Street

Upon motion by Selectwoman Brunelle and seconded by Selectman Wiksten, the Board

VOTED: To approve and sign a Septic Betterment Agreement with Darlene Wilson, 545 Wareham Street in the amount of $9,325.00.

Unanimous Vote.

Request to Approve & Sign Septic Betterment – Koshinsky – 75 Plympton Street

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To approve and sign a Septic Betterment Agreement with Kevin & Tonya Koshinsky, 75 Plympton Street in the amount of $9,950.00.

Unanimous Vote.

Request to Approve Street Names – ‘Meadowbrooke Lane’ & ‘Bon View Circle’ – E911 Coordinator

Upon motion by Selectwoman Brunelle and seconded by Selectman Eayrs, the Board

VOTED: To approve ‘Meadowbrooke Lane’ and ‘Bon View Circle’ as new street names for a new development located off Thompson Street, Assessors map 24 lots 5821 and 5834 and map 32 lot 2424.

Unanimous Vote.

Request for Common Victualer License – The New Riverside – 58 East Grove Street

Upon motion by Selectwoman Brunelle and seconded by Selectman Eayrs, the Board

VOTED: To issue a Common Victualer License to the new Riverside, 58 East Grove Street.

Unanimous Vote.

Request to Designate Environmental Certifying Officer – Office of Economic & Community Development

Upon motion by Selectwoman Brunelle and seconded by Selectman Eayrs, the Board

VOTED: To appoint John F. Healey as the Environmental Certifying Officer for Grant #5549.

Unanimous Vote.

Request to Approve & Issue Request for Proposals for South Middleborough School

Mr. Healey reminded the Board that his Assistant, Susan McCusker, had submitted an RFP for the Board’s review and comment.

Chairman Perkins noted a letter from Town Counsel which approved the form of the documents.

Selectman Wiksten asked if a starting price should be stated. He noted the Assessors have the building valued at $165,300.

Selectman Eayrs said the Board has the right to reject any, or all, proposals. He felt that setting a starting price would limit submittals.

Chairman Perkins noted an opinion from Town Counsel which said the Board could sell the building for far less than the appraised value.

Selectman Wiksten suggested an estimated cost of repairs should be submitted with the bids.

Chairman Perkins asked for a bidders conference to be held. Mr. Healey said this could be done.

Upon motion by Selectwoman Brunelle and seconded by Selectman Eayrs, the Board

VOTED: To issue a Request for Proposals for the South Middleborough School.

Unanimous Vote.

Appoint Soule Homestead Advisory Board

Upon motion by Selectwoman Brunelle and seconded by Selectman Eayrs, the Board

VOTED: To appoint Butch Bell as the at-large member of the Soule Homestead Advisory Board.

Unanimous Vote.

Upon motion by Selectman Wiksten and seconded by Selectman Eayrs, the Board

VOTED: To appoint Selectwoman Brunelle as the Board’s representative on the Soule Homestead Advisory Board.

Unanimous Vote.

Request to Appoint Member – Agricultural Commission

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To appoint Doug Kirk as a Commissioner and Arthur Standish as an alternate on the Agricultural Commission.

Unanimous Vote.

Selectwoman Brunelle noted the changes were done because Michael Scott, who is now on the Finance Committee, can no longer serve on the Agricultural Commission.

OLD BUSINESS

There was no "Old Business" to discuss tonight.

TOWN MANAGER’S REPORT

Update on Budget FY’04

Mr. Healey presented a packet of materials to the Board which included year-end reports and a budget analysis.

Selectwoman Brunelle noted that the figures being used would just restore the budgets from the Special Town Meeting. Any unfilled positions will remain unfilled.

Mr. Healey said there are other Department needs that will have to be addressed, such as the Town Clerk & Accountants salary for the upcoming year, which was only budgeted to February.

Mr. Healey said the essential core numbers were there. He said immediate action is needed to avert a fiscal crisis of disastrous proportions. He noted new revenues must be generated, and suggested trash and recycling fees. He suggested the Waste Management Advisory Committee (WMAC) also be asked to accelerate their study on the Landfill to the end of the calendar year.

Mr. Healey said the fees would be an option to bail out the Town, otherwise we should pray that the State works a miracle.

Mr. Healey said the Board has two (2) options: new revenues or substantial reductions in programs, services and elimination of departments.

Chairman Perkins noted that the money is there for the September Special Town Meeting. He said the problem is the future. He said the Board should wait for the recommendation of the WMAC for trash fees. He said he had no problem asking them to accelerate their time line.

Mr. Healey said that if something was done for an outside company to operate the Landfill, there could be a provision that would eliminate the trash and recycling fees.

Mr. Healey noted that revenue generators would have to be done now to have for next year. He also said that there is enough in the budget to deal with the Recovery Plan, but noted that additional funds are still needed for the Police, School and capital needs.

Selectwoman Brunelle said she would like to see the estimate figures of the unfilled positions that were not funded.

Selectwoman Brunelle asked the Town Accountant to provide an analysis of what has happened with the General Government and School Department Budgets since 1990. She would like State Reimbursements and Cherry Sheets included. She noted that Ed Reform has also been implemented in the last 10 years, and requires a certain level of spending. Health Insurance has also had a major impact on the budgets.

Selectman Eayrs agreed. He said this would justify, to the tax payers, any fees. It would show where the money has gone over the past years. He noted that many things in the budget are not controlled, such as Health Insurance.

Selectwoman Brunelle also noted the increase in residential growth, which has impacted the School Department.

Chairman Perkins noted that it also generates additional police and fire calls, streets and plow and maintain, and trash pick up.

Selectman Wiksten suggested a hearing to discuss trash fees. He said the information needs to be presented to the public to consider.

Upon motion by Selectwoman Brunelle and seconded by Selectman Eayrs, the Board

VOTED: To ask WMAC to submit a recommendation relative to the implementation of trash and recycling fees by the 2nd week in September.

Unanimous Vote.

Upon motion by Selectwoman Brunelle and seconded by Selectman Eayrs, the Board

VOTED: To ask WMAC to accelerate their recommendations relative to the Landfill by December 31, 2003.

Unanimous Vote.

Selectman Wiksten noted that WMAC had established a time frame for March.

Chairman Perkins said the Board was not trying to push WMAC to complete the work earlier, but asking for there was any way it was doable.

Sandy Bernier told the Board that the information regarding the budgets in the past years would be a monumental task. She said it could be done, but not within two (2) weeks.

Selectwoman Brunelle asked for 30 days.

Ms. Bernier said she could comfortably provide the information for the past five (5) years.

Selectwoman Brunelle asked for the budgets of the General Government, School Department, debt service, fringe benefits, health insurance, cherry sheets and local receipts, actual new growth, and any information from the School relative to enrollment

figures.

Selectman Eayrs said the Board is asking for very broad figures. He thought that much of the information could be gathered from Town Reports. He noted that the Health costs over the past five (5) years was very important.

Closure & Phase II Landfill Costs

Mr. Healey provided a handout from Weston & Sampson regarding the cost of the closure and expansion of the Landfill.

The Town had appropriated $2,727,000 for the Phase II Expansion. The cost will be $3,740,000. Another $1,000,000 will be needed.

The current FAM value for the closure is $1,557,261. $1,800,000 is needed.

Chairman Perkins asked that the information be given to the WMAC.

 

Early Retirement Incentive Program

Mr. Healey provided a list of 35 people who would be interested in Early Retirement. He asked how the Board wished to proceed.

Mr. Healey noted that the Board can identify individual departments with regards to this bill. He noted that this would make sense for some departments, such as the Building Department. The Building Commissioner could be replaced with the Assistant Building Commissioner, and that position could be left unfilled.

Chairman Perkins said this was worth looking at. He asked that Mr. Healey explore any other Departments that this could be done. He asked Mr. Healey to provide what the cost savings would be.

Family Apartment Bylaw

Mr. Healey presented a draft Bylaw for Accessory Housing. He told the Board that he had been contacted by Darrin DeGrazia, who asked that the Board refer this to the Planning Board for a public hearing.

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To refer the Family Apartment Bylaw to the Planning Board for a public hearing.

Unanimous Vote.

The Board will meet with the Affordable Housing Sub-Committee on August 25th.

SELECTMEN’S BILLS

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To pay the bill submitted by Hathaway Publishing in the amount of $1,306.87.

Unanimous Vote.

Upon motion by Selectwoman Brunelle and seconded by Selectman Eayrs, the Board

VOTED: To pay three (3) bills submitted by the Middleborough Gas & Electric Department in the amounts of $8.53, $25.99 and $33.37, totaling $67.89.

Unanimous Vote.

OTHER

Water Main Extension – Maple Road

Mr. Healey told the Board that after the meeting on July 28th, it had been brought to the attention of himself and the Water Superintendent, that there was a house, just past the two (2) lots that Elliot Schneider will service, that has a 710’ copper service off of Old Center Street. He felt that an arrangement should be made to provide a service so that the Barboza property could also connect to the 8" water main that Mr. Schneider is installing.

Paul Redlon told the Board that the extension that was approved comes to a corner of Lot 3, diagonally. The service being provided to the Barboza property is on the right side of the road. Mr. Schneider’s work will be done on the left.

Selectman Wiksten asked why the 710’ service had not been brought to the attention of the Board on the meeting of July 28th. Richard Tinkham, Water Superintendent, said that he had not been aware of the service.

Selectman Wiksten asked if the homeowner wanted to connect. Mr. Healey suggested a curb to main so that she could connect if she wished.

Selectman Wiksten noted that a policy for this had not been set at the meeting on July 28th, and the Board had been assured that there was no other property with service that would affect the request. He said a deal was made with Mr. Schneider, and he was not looking to change this and add cost to his project.

Mr. Healey said they should’ve known, but noted that Mr. Schneider does not have a problem making the accommodations.

Selectman Wiksten noted that curb to main connections on Cherry Street have been absorbed by the Town until the resident connects. He questioned who would pay for the curb to main in this situation.

Selectman Eayrs felt the cost should be borne by the Town.

Mr. Healey suggested a policy discussion be scheduled as soon as possible.

Chairman Perkins said he agreed with Selectman Wiksten. He said this is not the first time that a request for a water main has been made in an existing water main. He said that someone at the Water Department should do research when the requests are made, so not to end up with these types of situations. He said it is embarrassing for the Board and the Water Department.

Paul Redlon questioned the Board about a new regulations that requires copper piping for the curb to shut off. He said this started July 1st. He noted that copper is harder to work with than plastic, and it doesn’t work as well with the existing situation. He said he did not know why the change was made, and asked if this project would require plastic or copper.

Mr. Healey said plastic would be fine. He explained that Rick Pierce had asked for copper piping after a "bad batch of plastic pipe" had come out. The problem has since been corrected. Mr. Healey said this had been a "field decision".

Selectman Wiksten suggested specifying what would not be allowed.

Discussion – Early Retirement Bill

(See Town Manager’s Report)

CORRESPONDENCE

EXECUTIVE SESSION

Collective Bargaining Strategy/Contract Administration

This was rescheduled to the next meeting.

 

 

 

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To adjourn at 8:50 PM.

Unanimous Vote.

Diane Henault, Secretary

BOARD OF SELECTMEN