SELECTMEN’S MEETING

FEBRUARY 20, 2003

 

Chairman Perkins called the meeting to order at 6:35 PM.

Selectwoman Brunelle, Selectman Eayrs and Selectman Rogers were present.

Selectman Wiksten entered the meeting at 6:48 PM.

 

SELECTMEN’S MINUTES

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To approve the Minutes of February 10, 2003.

Unanimous Vote.

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To approve the Executive Minutes of February 10, 2003.

Unanimous Vote.

DISCUSSION

Review Potential Revenue Sources

Mr. Healey had given the Board a report suggesting the establishment of trash and recycling fees in the amount of $200/year. This would be billed twice or four times per year, using the water and wastewater software system.

Mr. Healey said an earlier discussion regarding "Pay as you Throw" was too complicated, and too costly to cover the cost.

In June of 2002 the Capital Planning Committee had given a Solid Waste System report and had suggested a $100 fee for trash and $50 for recycling.

Mr. Healey suggested that the Board ask the Capital Planning Committee to update the fees based on the number of households served and the cost related to billing and collecting fees. He noted that the fee is for cost recovery, not revenue generation.

Mr. Healey told the Board that he had figures of the number of households (1, 2 & 3 family homes) from the Assessor’s Office. He said there are 6,192 households served. The property owners would be billed.

Mr. Healey told the Board that the Town should be hearing from the D.O.E. within three (3) weeks, as to whether or not there will be an additional increase.

Chairman Perkins asked Mr. Healey why he had chosen the figure of $200. Mr. Healey said, in terms of full cost recovery, the amount is between $150 and $200. He said many communities charge more.

Chairman Perkins said he would be opposed to the fees unless it is absolutely necessary. He said he wanted an analysis of what it costs the Town to provide the service. He said it is wise to consider fees, to have them on the drawing board, and to get public input.

Mr. Healey said he had no problem gathering more information. He said a decision did not have to be made tonight. However, he felt that there was a need to start as soon as possible to generate revenue before the end of the fiscal year. This will help for next year, and give the Town additional Free Cash.

Selectman Eayrs asked what the budget was for trash collection. Mr. Healey said he was not including the landfill operation. The budget would include the collection, (2 trucks & 4 guys), and recycling (2 trucks & 4 guys). There would also be some overhead supervision and expenses to run the trucks.

Selectwoman Brunelle suggested Mr. Healey provide a detailed list of the equipment currently use, factoring in replacement values.

Mr. Healey also suggested investigating an alternative accounting mechanism for dealing with revenue, either a revolving or enterprise fund.

Joe Freitas spoke in opposition to the proposed trash and recycling fees. He said that implementing this would create a "taxpayer revolt in the Town". He said this is a service that taxpayers already pay for, and this would be a direct runaround for Prop 2 ½. Mr. Freitas asked what would happen if a resident refused to pay for the trash removal. He asked that this be put on permanent hold.

Selectman Eayrs said that Mr. Freitas did have some good points. He noted that fees were raised last year in the Building Department, Health Department and for liquor licenses. He did say that the Board has a responsibility to at least explore these fees.

Health Department Fees & Permits

Jeanne Spalding will meet with the Board on March 3rd to discuss this.

Building Department Fees & Permits

Bill Gedraitis was present. Chairman Perkins read a memo from Mr. Gedraitis which stated that Municipal Officers empowered to issue permits have authority under section 22F of Chapter 40 MGL to fix reasonable fees for permits, and town meeting action is no longer required.

Mr. Gedraitis proposed increases that would be effective March 15, 2003. The overall increase would be $30,000 per year.

Discussion ensued on the cost of the inspections. Selectwoman Brunelle said she wanted to be sure that the fees covered the cost to do the inspections.

Mr. Healey said the fees do not recover the full cost. He said the fees would be much higher. He noted that fees were increased last year, but not in the areas of additions and alterations, which would cause a burden on new construction and development.

Mr. Gedraitis reviewed all the proposed increases, which would include plumbing and wiring fees, and reinspection fees.

Mr. Freitas suggested that the inspection fees for mobile home parks don’t bring back revenues to the town related to the amount of time.

Mr. Gedraitis strongly disagreed, noting that the Building Permit fees are based on the same formula for a "stick built" house.

Jane Lopes asked if the proposed fees were related to the time it takes to do the inspections.

Mr. Gedraitis said "not exactly". He said basing fees on the amount of time would require a "customized" fee based upon the minutes to inspect. He said this would get ridiculous.

Ms. Lopes asked how much income the fees currently generate. Mr. Gedraitis said a little over $500,000 for the entire Building Department.

Discussion ensued on the Building Department’s budget in relation to the fees. Selectwoman Brunelle noted that the budget does not include benefit costs, such as health insurance and other indirect costs.

Mr. Healey said those figures are available, but no one has sat down and calculated these based on a department basis. He also noted that it had been 10 years before the fees had been raised last year.

Selectman Eayrs suggested that these figures should be obtained as soon as possible. The fees should be based on the actual cost to run the operation, as opposed to guess work or "comparison shopping".

Selectwoman Brunelle said she is willing to work with the Town Manager to put these figures together.

 

 

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To take the request for increases to Building Department Fees into consideration, obtaining more information.

Unanimous Vote.

Other Fees & Permits

Upon motion by Selectwoman Brunelle and seconded by Selectman Eayrs, the Board

VOTED: To increase the following fees:

Road Opening Permits – from $50.00 to $100.00

Camper & Motorhome Dumping Fees at the W.W.T.P.– from $3.00 to $10.00.

Unanimous Vote.

Assign Two (2) Members to work with the Town Manager

Mr. Healey asked that two (2) members of the Board be assigned to work with him on revenue generating proposals. He said they would work with various entities, such as the Lakeville Hospital, to arrange a package to be payable before the fiscal year.

Upon motion by Selectwoman Brunelle and seconded by Selectman Eayrs, the Board

VOTED: To assign Selectman Rogers and Selectman Wiksten to work with the Town Manager on potential revenue generating proposals.

Unanimous Vote.

Jane Lopes noted that the "sub-committee" is required to post the meetings.

 

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To enter into Executive Session at 7:35 PM, to discuss Negotiations, and to return to Open Session to complete the agenda.

A poll vote was taken. Selectman Rogers, Selectman Wiksten, Selectwoman Brunelle Selectman Eayrs and Chairman Perkins approved.

VOTE 5 – 0

-----RECONVENE TO OPEN SESSION-----

NEW BUSINESS

Request to Declare Surplus Property – Fire Chief

The Board received a request from the Fire Chief to declare a 1980-bucket truck as surplus property so that it can be donated to the Town of Lakeville. The truck is in need of work, including fixing hydraulic leaks.

Chief Silva said that no Department Heads have indicated an interest in the truck. The Lakeville Highway Surveyor is interested in acquiring the bucket truck for use in the Town of Lakeville Highway Department.

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To declare the 1980-bucket truck used by the Fire Department as surplus property.

Unanimous Vote.

Request to Waive Custodial/Security Fees – Jeff Stevens

Upon motion by Selectman Eayrs and seconded by Selectwoman Brunelle, the Board

VOTED: To waive the custodial/security fees for two (2) kindergarten dances to be held on Friday, February 28th and Friday, March 7th.

Unanimous Vote.

Request for Reappointment to Personnel Board – Steven Callahan & John Ramsey

Upon motion by Selectwoman Brunelle and seconded by Selectman Eayrs, the Board

VOTED: To reappoint Steven Callahan and John Ramsey to the Personnel Board.

Unanimous Vote.

Discussion ensued on the term of the appointment. The Board’s Secretary will check the term, and the Board will ratify the appointment at their meeting to be held on February 24th.

Request for Trucks & Vehicles – Lakeville Area Mothers Club

The Board received a request from the Lakeville Area Mothers Club to allow trucks and vehicles to participate in a "Touch A Truck" day on Sunday, June 1st at the Middleboro High School parking lot from 1:00 PM to 4:00 PM.

Upon motion by Selectman Eayrs and seconded by Selectman Wiksten, the Board

VOTED: to allow municipal vehicles to participate in the event subject to permission of the Department Heads involved.

Unanimous Vote.

The Board’s Secretary will send a memo to all pertinent departments.

Request for Response – Frederick Weston Memorial Committee

The Board received a request from the Frederick Weston Memorial Committee to provide a response to a September 6, 2002 letter that was sent listing the recreational uses that could be promoted in the Memorial.

Selectman Wiksten suggested that the Board be given time to review the list. The Board tabled the request until March 3rd.

Request to Approve Septic Betterment – Melchin – 201 Old Center Street

Upon motion by Selectman Wiksten and seconded by Selectman Eayrs, the Board

VOTED: To approve a Septic Betterment Agreement for Kathy and William Melchin, in the amount of $18,002.00 for property located at 201 Old Center Street.

Unanimous Vote.

Request to Approve Bid Award – Treasurer/Collector

Upon motion by Selectman Eayrs and seconded by Selectman Wiksten, the Board

VOTED: To approve the bid award for the Fire Stations, Sewer Plans, and Landfill, totaling $5,127,000.00 to Sovereign Securities with a 2% Bond Anticipation Note.

VOTE 4 – 0 – 1 (Selectwoman Brunelle abstained)

Request to Rent Town Hall Auditorium – Louise Dery-Wells & Karen Dusek

Upon motion by Selectwoman Brunelle and seconded by Selectman Wiksten, the Board

VOTED: To approve the request made by Louise Dery-Wells and Karen Dusek to rent the Town Hall Auditorium on Sunday, March 2, 2003 from 6:00 PM to 8:00 PM for a peace vigil.

Unanimous Vote.

OTHER

Mr. Healey said he has spoken to the Moderator and Town Counsel. He noted that the Moderator prefers discussion on articles.

Mr. Healey told the Board that Sandy Bernier has prepared a motion that will detail cuts specific to each department, and the increases.

Mr. Healey will also prepare an explanation for the articles.

SELECTMEN’S BILLS

Upon motion by Selectman Wiksten and seconded by Selectman Eayrs, the Board

VOTED: To pay two (2) water bills in the amounts of $44.45 & $18.03, totaling $62.18.

Unanimous Vote.

CORRESPONDENCE

There was no discussion on Correspondence tonight.

 

 

 

Upon motion by Selectman Wiksten and seconded by Selectman Rogers, the Board

VOTED: To adjourn at 9:05 PM.

Unanimous Vote.

 

 

 

Diane Henault, Secretary

BOARD OF SELECTMEN